Refunds, plainly stated.
Gathering registration and membership dues are handled by volunteer officers, so the fellowship keeps one simple written process. Every request goes to the treasurer in writing, and every refund is paid by check.
Effective May 6, 2025
Three timing windows.
Timing is measured from the date the written request is received, not the date it was sent.
- 01Refund available
14 days or more before the event
Registration paid, minus a $25 transaction fee, plus annual dues ($35)
- 02Partial refund
Less than 14 days before, up to the day before
Registration, minus obligated event expenses, plus annual dues ($35)
- 03No refund
On or after the event start date
No refund is issued once the event has begun
“Obligated event expenses” means costs the fellowship has already committed on your behalf, such as meals and materials ordered for your registration. The treasurer will tell you the amount withheld when your request is confirmed.
Put it in writing to the treasurer.
A written request protects you and keeps the fellowship books clear. Email is enough; a paper letter works too.
- 01
Write to the treasurer
Email Jerry Colbert at jwesley2114@yahoo.com with the subject line "Refund request".
- 02
Include your name and mailing address
The address is where the refund check is mailed, so it must be complete and current.
- 03
Send a follow-up within one week
If you have not heard back within seven days, reply to the same email so the request is not lost.
- 04
Watch for a check
Refunds are paid by check only. Card reversals and cash refunds are not issued.
Dues, fees, and what is not refundable.
Annual membership dues of $35 are separate from gathering registration and are handled under the same policy. The $25 transaction fee on refunds covers card processing the fellowship does not recover.
- Requests must be in writing; phone calls alone cannot start a refund.
- Include the name and mailing address for the refund check.
- Refunds are issued by check from the fellowship treasury.
- Requests received on or after the event start date are not refunded.
- Gathering meals already ordered may be withheld as obligated expenses.
- Gathering registrationMembership duesExecutive committee